Legal Requirements

• The maximum capacity of the Memorial Hall building is 120 people.
• No alcohol can be sold without obtaining a licence. The hirer is responsible for obtaining a licence and presenting it to the Hall Committee prior to any booking at which they intend to sell alcohol.
• Illegal drugs must not be brought into the hall.
• Smoking inside the hall is strictly prohibited.
• All functions must end by midnight unless appropriate licencing and agreement with the Committee has been obtained.

Bookings and Cancellations

• Bookings will only be accepted from hirers aged 18 or above at the time of booking. (It is acceptable for a booking to be made on behalf of a younger person on condition that the hirer supervises and takes full responsibility for the hall for the duration of the booking.)
• Full payment of a £50 deposit is required to secure a booking. The date of the proposed booking will not be held until this has been paid.
• The hall hire fee is due a minimum of 2 weeks prior to the booking date.
• Bookings cancelled:
  • at least two weeks before the booking date will be refunded in full,
  • two weeks to seven days before the booking date will have 50% of the hall hire fee refunded. The deposit will also be retained by the Hall Committee.
  • less than seven before the booking date will not be refunded. The hall hire fee and the deposit will be retained by the Hall Committee.
• In the case of cancellations, alternative dates may be considered in certain circumstances, but this is at the discretion of the Hall Committee.
• The hall will be checked after every booking to ensure it has been left clean, is not damaged and there have been no breakages. If all is in order, the deposit will be returned in full. If there are any issues, the Hall Committee will withhold the amount necessary to undertake cleaning and/or repairs and/or replacement from return of the hirer’s deposit, and may seek additional payment from the hirer, should the costs incurred exceed the deposit amount.

Damage and Liability

• The hirer is responsible for any damage or breakages that occur during their booking. Damage or breakages should be reported to the Hall Committee as soon as possible. (see Bookings and Cancellations for how this affects return of the deposit.)
• The Hall Committee cannot be held responsible for loss of or damage to any belongings or equipment brought into or left at the Hall, including those belonging to regular users.
• Vehicles left in the Hall carpark are left at the owners’ risk.
• Hirers are respectfully asked to consider our residential neighbours and to restrict noise outside the hall as much as possible.
• Hirers must be fire aware and reduce all risk of fire as far as possible. This includes, but is not limited to: not using any faulty electrical equipment; not overloading multiway sockets; no naked flames (candles, lighters, burners etc); no fireworks.

Decorations

• No Sellotape, or drawing pins are to be used on the paintwork or woodwork. (Balloons, banners etc. may be attached to the tables, chairs and noticeboards.)

End of Booking

• The hall, kitchen (if used) and toilets should be left clean.
• The water heater and lights must be switched off after any booking. If not, any additional utility charges incurred may be invoiced to the hirer.
• All bins should be emptied, with rubbish removed from the premises and disposed of by the hirer.
• All tables should be returned to the understage storage area and all chairs should be returned to the storage cupboard in the main hall, ensuring that access to all doors and exits is not blocked.
• Bank details for deposit return should be provided within 28 days of the booked event taking place. If they are not provided within this period, the deposit will not be returned.